Class Details

Outlook Fundamentals Course Description:

Students will learn how to manage their email communications, including composing, reading, and responding to emails; schedule appointments and meetings; manage contact information, schedule tasks and create notes; customize message response options; and organize your mail. They will use Outlook's advanced features  to customize and manage their email communications.

Course Outline

Lesson 1: Getting Started with Outlook 2016         

Navigate the Outlook Interface

Work with Messages

Access Outlook Help

 Lesson 2: Formatting Messages

Add Message Recipients

Check Spelling and Grammar

Format Message Content

Lesson 3: Working with Attachments and Illustrations

Attach Files and Items

Add Illustrations to Messages

Manage Automatic Message Content

Lesson 4: Customizing Message Options

Customize Reading Options

Track Messages

Recall and Resend Messages

Lesson 5: Organizing Messages

Mark Messages

Organize Messages Using Folders

Lesson 6: Managing Your Contacts

Create and Edit Contacts

View and Print Contacts

Lesson 7: Working with the Calendar

View the Calendar

Create Appointments

Schedule Meetings

Print the Calendar

Lesson 8: Working with Tasks and Notes

Create Tasks

Create Notes

Lesson 9: Modifying Messages and Setting Global Options

Insert Advanced Characters and Objects

Modify Message Settings and Options

Configure Global Outlook Options

Customize the Outlook Interface

Lesson 10: Organizing, Searching, and Managing Messages

Group and Sort Messages

Filter and Manage Messages

Search Outlook Items

Lesson 11: Managing Your Mailbox

Use the Junk E-Mail Filter to Manage Messages

Manage Your Mailbox

Lesson 12: Automating Message Management

 Use Automatic Replies

 Use the Rules Wizard to Organize Messages

 Create and Use Quick Steps

 Lesson 13: Working with Calendar Settings

 Set Advanced Calendar Options

 Create and Manage Additional Calendars

 Manage Meeting Responses

 Lesson 14: Managing Contacts

 Import and Export Contacts

 Use Electronic Business Cards

 Forward Contacts

 Lesson 15: Managing Activities by Using Tasks

 Assign and Manage Tasks

 Lesson 16: Sharing Workspaces with Others

 Delegate Access to Outlook Folders

 Share Your Calendar

 Share Your Contacts

 Lesson 17: Managing Outlook Data Files

 Use Archiving to Manage Mailbox Size

 Back Up Outlook Items

 Change Data File Settings

Objectives

At the conclusion of this course, students will be able to do the following:

  • Navigate Outlook 2016 to read and respond to email.
  • Use the Address Book, and format and spell check new messages.
  • Attach files and insert illustrations to messages.
  • Customize read and response options.
  • Use flags, categories, and folders to organize messages.
  • Create and work with Contacts.
  • Create appointments and schedule meetings in Calendar.
  • Create and work with Tasks and Notes.
  • Modify messages and set global options.
  • Organize, search, and manage messages.
  • Manage your mailbox.
  • Automate message management.
  • Work with calendar settings.
  • Manage contacts and groups.
  • Manage activities by using tasks.
  • Share workspaces with others.
  • Manage Outlook data files.